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Joint Duty Program Frequently Asked Questions

Joint Duty Program Frequently Asked Questions

The DHS Joint Duty Program is an intra- and inter-departmental program which offers civilian personnel professional and developmental opportunities. Joint Duty Assignments enhance operations and mission execution through unity of effort and collaboration.

What is the DHS Joint Duty Program?

The DHS Joint Duty Program offers non-reimbursable Joint Duty Assignments up to one year, both inside and outside the National Capital Region. These multi-component, multi-faceted assignments cross DHS and federal agency operations to build employee skillsets, increasing value to their agency and the federal government as a whole. The DHS Joint Duty Program connects federal employees across the government to professional development opportunities at DHS.

How do supervisors and hiring managers apply to post a joint duty assignment opportunity?

Supervisors may apply to post a joint duty assignment opportunity by completing the DHS Assignment Opportunity Form 250-01 and providing the following:

  • Assignment Type: virtual or traditional (onsite). You may choose to announce the position as a full-time virtual opportunity, or temporarily until your local offices reopen to employees.
  • Assignment description and required job qualifications.
  • Digital signatures from a first-line and second-line supervisor. Note: Supervisor’s approval is required to submit an opportunity.

Send completed forms to jointdutyprogramoffice@hq.dhs.gov.

How do interested federal employees apply for a joint duty assignment?

To apply, eligible applicants should:

  1. View current DHS Joint Duty Assignment Opportunities.
  2. Obtain written approval from current supervisor.
  3. Complete and submit the Joint Duty Assignment application package, including:
    • DHS Joint Duty Assignment Application Form 250-02
    • Resume: Redact and remove any personally identifiable information (i.e., home address, social security number, date of birth, etc.)
    • Most recent SF-50: Redact and remove any personally identifiable information (i.e., social security number, date of birth, etc.)

Send a complete application package to jointdutyprogramoffice@hq.dhs.gov.

What is a virtual joint duty assignment?

On a virtual joint duty assignment, an employee may either telework from their employing office or from home full-time. Hiring managers have the option to advertise virtual joint duty assignments for the duration of a detail or until local offices reopen for employees.

Can a supervisor apply to post a opportunity to backfill the position of an employee on a joint duty assignment?

Yes, an employing organization supervisor can apply to post a joint opportunity to backfill the position of an employee on a Joint Duty Assignment. Complete the DHS Assignment Opportunity Form 250-01.

Why should federal employees participate in the DHS Joint Duty Program?

The DHS Joint Duty Program offers distinct career benefits for Federal employees, including rewarding experiences, leadership development, and networking. The program offers participants with opportunities:

  • to enhance mission execution;
  • to expand professional networks through agency collaboration thus supporting unity of effort and enhancing collaboration between agencies; and
  • to amplify leadership and professional development.

What do federal employees receive upon completion of a joint duty assignment?

Upon satisfactory completion of a Joint Duty Assignment, the employee will receive an official Certificate of Achievement from the Director of the DHS Joint Duty Program.

What are the eligibility requirements to apply for a joint duty assignment?

To apply for a Joint Duty Assignment, interested applicants must:

  • be a GS-13, 14, 15 or equivalent;
  • have supervisory approval;
  • be a permanent, full-time federal employee;
  • have an “achieved expectations” or “proficient” rating on their most recent performance evaluation; and
  • have no outstanding disciplinary action or grievance.

The DHS Joint Duty Program does not apply to members of the military service or contractors.

How do federal employees find available opportunities?

Review current joint duty assignment opportunities or visit on the USAJOBS Open Opportunities website (login with a USAJOBS account is required).

Who is responsible for any costs related to meals, housing/lodging, or travel during a joint duty assignments?

Federal employees selected for a joint duty assignment are responsible for any costs related to meals, and or housing/lodging. A participants employing organization may pay for a temporary change of station. Travel funding related to the joint duty assignment is the responsibility of the host organization.

Who is responsible for an employee's performance evaluation on a joint duty assignment?

The employing organization supervisor is responsible for overseeing the performance evaluation that the participant already has in place at his or her permanent duty location.

Who is responsible for an employee's time and attendance during a joint duty assignment?

The participant's supervisor at his or her permanent duty location is responsible for certifying time and attendance.

What is the Joint Duty Program Memorandum of Agreement?

After a federal employee is selected for an assignment, the DHS Joint Duty Program Office sends the Memorandum of Agreement to the employing organization, the gaining organization, and the participant. The Memorandum of Agreement includes a start date for the selected employee and the roles and responsibilities for the the employing organization, the gaining organization, and the employee. The signature blocks in the Memorandum of Agreement must be signed off and returned to the DHS Joint Duty Program Office within 5 business days.

What are the requirements to complete a joint duty assignment?

During a joint duty assignment, participants must:

  1. Complete the DHS Joint Duty Program Training Course 15 days prior to starting an assignment.
  2. Complete the DHS Joint Duty Program Assignment Progress Plan:
    • Establish assignment objectives within the first 30 days of the assignment;
    • Complete a self-assessment of the duties performed at the mid-point of the assignment; and
    • Complete a final review within the last 30 days of the assignment.
  3. Complete the joint duty assignment's objectives and 12 additional hours of professional development.
  4. Attend each of the DHS Joint Duty Program's quarterly webinars for the duration of the assignment.

What is the purpose of the DHS Joint Duty Program training course?

The DHS Joint Duty Program training course provides selected employees with the knowledge, resources, and information to successfully complete a Joint Duty Assignment.

What are the three phases in the DHS Joint Duty Program Assignment Progress Plan?

The three phases in the DHS Joint Duty Program Assignment Progress Plan are:

  • Phase 1: Establish assignment objectives within the first 30 days of the assignment;
  • Phase 2: Complete a self-assessment of the duties performed at the mid-point of the assignment; and
  • Phase 3: Complete a final review within the last 30 days of the assignment.

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