WEBVTT

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Welcome to the Vessel Entrance
and Clearance System training

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for vessel agents. This is
lesson 2, VECS layout and

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navigation.

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To search for a vessel segment,
at least three fields are

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required. The port of Arrival,
vessel, and date range fields

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are mandatory. In the port of
Arrival field, you may type the

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port name or the port code.

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In the vessel field, you may
type in the vessel name, the

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International Maritime
Organization number, the call

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sign, or the official number.

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In the Date Range field, select
a valid date range matching the

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information transmitted in the
Electronic Notice of Arrival.

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If multiple Electronic Notice of
Arrival vessel segments are

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found, you may sort by arrival
date if applicable. The results

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are listed below and include the
following information per

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record. The gray background
section displays the vessel

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name, the vessel's flag, the IMO
number and the operator. The

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white background section
displays the foreign port name,

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country, and an image of the
foreign port country's flag and

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the five-digit foreign port
code, 

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the United States arrival port
name and state, and the

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four-digit United States arrival
port code, a status indicator

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bar, the foreign port, departure
date and time, the voyage

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number, and the United States
arrival date and time.

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The Notice of arrival status is
automatically pulled from the

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Electronic Notice of Arrival and
the Stow plant is automatically

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pulled from ACE Manifest.

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These transmittals cannot be
submitted or deleted within VECS

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.

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The notice of arrival status
icon is an image of a radio

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signal.

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The stove plan status icon is an
image of a box representing a

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shipping container.

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Both can be seen in the status
indicator bar for each vessel,

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and clicking on an icon will
display the filing status and

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details.

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Clicking on the Vessel Segments
button at the top left of your

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screen will bring you back to
your search results.

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Each icon represents a separate
step in the vessel entrance and

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clearance process, and each icon
should be treated the same as

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the forms they represent, as
displayed here on the screen.

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Clicking any of the icons will
bring you to that specific step

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in the VECS process.

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Not started and unsaved filings
will not be colored and will not

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display a flag over the top left
of the icon.

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The icon background will remain
white until data is entered.

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The icon will change to gray and
display a pencil flag when the

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user begins to enter data and
save information. The status

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icon will change to blue with a
paper airplane flag when the

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user submits the filing to CBP
for review and approval.

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If CBP approves the filing. The
icon will change to green and

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display a thumbs up flag.

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If CBP rejects the filing, the
icon will change to red and

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display a thumbs down icon. If
CBP rejects a filing, comments

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will be provided.

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In the case of multiple matching
results, you can sort by arrival

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date.

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The default sort is oldest to
newest estimated date of

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arrival.

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The vessel segment also changes
color based on the last status

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of the workflow.

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Clicking on the vessel segment
instead of the status icon will

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open the segment onto the next
available filing action.

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To log out of VECS, select the
user account in the top right of

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the screen and click on logout.

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This concludes the Vessel
Entrance and Clearance System

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training for vessel agents
Lesson 2.

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VECS layout and navigation.