Welcome to the Vessel Entrance and Clearance System training
for vessel agents. This is lesson 2, VECS layout and
navigation.
To search for a vessel segment, at least three fields are
required. The port of Arrival, vessel, and date range fields
are mandatory. In the port of Arrival field, you may type the
port name or the port code.
In the vessel field, you may type in the vessel name, the
International Maritime Organization number, the call
sign, or the official number.
In the Date Range field, select a valid date range matching the
information transmitted in the Electronic Notice of Arrival.
If multiple Electronic Notice of Arrival vessel segments are
found, you may sort by arrival date if applicable. The results
are listed below and include the following information per
record. The gray background section displays the vessel
name, the vessel's flag, the IMO number and the operator. The
white background section displays the foreign port name,
country, and an image of the foreign port country's flag and
the five-digit foreign port code,
the United States arrival port name and state, and the
four-digit United States arrival port code, a status indicator
bar, the foreign port, departure date and time, the voyage
number, and the United States arrival date and time.
The Notice of arrival status is automatically pulled from the
Electronic Notice of Arrival and the Stow plant is automatically
pulled from ACE Manifest.
These transmittals cannot be submitted or deleted within VECS
.
The notice of arrival status icon is an image of a radio
signal.
The stove plan status icon is an image of a box representing a
shipping container.
Both can be seen in the status indicator bar for each vessel,
and clicking on an icon will display the filing status and
details.
Clicking on the Vessel Segments button at the top left of your
screen will bring you back to your search results.
Each icon represents a separate step in the vessel entrance and
clearance process, and each icon should be treated the same as
the forms they represent, as displayed here on the screen.
Clicking any of the icons will bring you to that specific step
in the VECS process.
Not started and unsaved filings will not be colored and will not
display a flag over the top left of the icon.
The icon background will remain white until data is entered.
The icon will change to gray and display a pencil flag when the
user begins to enter data and save information. The status
icon will change to blue with a paper airplane flag when the
user submits the filing to CBP for review and approval.
If CBP approves the filing. The icon will change to green and
display a thumbs up flag.
If CBP rejects the filing, the icon will change to red and
display a thumbs down icon. If CBP rejects a filing, comments
will be provided.
In the case of multiple matching results, you can sort by arrival
date.
The default sort is oldest to newest estimated date of
arrival.
The vessel segment also changes color based on the last status
of the workflow.
Clicking on the vessel segment instead of the status icon will
open the segment onto the next available filing action.
To log out of VECS, select the user account in the top right of
the screen and click on logout.
This concludes the Vessel Entrance and Clearance System
training for vessel agents Lesson 2.
VECS layout and navigation.