The DHS Privacy Office is responsible for evaluating the Department programs, systems, and initiatives for potential privacy impacts, and providing strategies to reduce the privacy impact.
DHS/ALL/PIA 043 Office of the Chief Human Capital Officer Talent Acquisition
Talent Acquisition is a Federal Human Capital Business Function whereby federal agencies establish internal programs and procedures for attracting, recruiting, assessing, and selecting employees with the right skills and competencies in accordance with federal merit system principles. DHS is conducting this Privacy Impact Assessment (PIA), which updates and replaces the previous DHS Hiring and On-Boarding PIA, because the systems that support Talent Acquisition collect, use, store, and transmit personally identifiable information (PII) and sensitive personally identifiable information (SPII).
DHS/ALL/PIA-076 Data Management Hub
The Department of Homeland Security (DHS) Office of Intelligence and Analysis (I&A) manages data on behalf of DHS Components when there is a need to share that data with the Intelligence Community (IC) and other national security partners or to support DHS mission use cases and applications using a secure data environment. The Data Management Hub (or “Data Hub”) is a set of technical components that facilitates the storage, enrichment, tagging, and movement of DHS and partner data by I&A on the classified network fabric. The goal of the Data Hub is to provide a single authoritative data store of datasets in order to reduce data duplication and improve the authorized usage of data for data-sharing and analysis.
ICE Retired PIAs
DHS/FEMA/PIA-056 Administered Disaster Case Management Program
The U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Office of Response and Recovery (ORR), Individual Assistance (IA) Division provides FEMA-administered Disaster Case Management pursuant to Section 426 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. § 5189d (Stafford Act). Through FEMA-administered Disaster Case Management (DCM), FEMA supplements existing services provided by state and local organizations following a disaster to adequately meet the disaster-caused unmet needs of survivors.
DHS/USCIS/PIA-083 USCIS Enterprise Collaboration Network
The U.S. Department of Homeland Security (DHS), U.S. Citizenship and Immigration (USCIS) uses SharePoint-as-a-Service (SharePoint), commonly referred to throughout the agency as the Enterprise Collaboration Network (ECN), a web browser-based collaboration and document management platform from Microsoft. The USCIS ECN is a secure space for USCIS employees to create, manage, and share documents using customizable tools and services to eliminate additional investments in duplicative collaborative technologies. The USCIS ECN supports secure agency-wide collaboration and communication by connecting separate USCIS Program Offices and Directorates located in various geographic areas through the use of a common platform. USCIS is conducting this Privacy Impact Assessment (PIA) to assess the privacy risks to the personally identifiable information (PII) collected, used, maintained, and disseminated on the USCIS ECN.
DHS/ALL/PIA-094 Migrant Protection Protocols (MPP) Case Request System
The Migrant Protection Protocols (MPP) program is a United States (U.S.) government program initiated in January 2019 pursuant to Section 235(b)(2)(C) of the Immigration and Nationality Act (INA). Under MPP, the United States returns certain citizens and non-Mexican nationals to Mexico while their U.S. removal proceedings are pending. The MPP Case Request System provides an avenue for individuals to initiate a review of their enrollment in MPP if they believe they should not be included in the program.
DHS/ICE/PIA-043 SharePoint Matter Tracking Systems
ICE uses SharePoint as a matter tracking solution, allowing ICE program offices that do not have other matter tracking systems to more effectively manage the receipt, creation, assignment, tracking, and archiving of agency matters. The ICE SharePoint environment provides offices the ability to quickly and electronically meet their matter tracking business needs through the use of document, workflow, form, and records management as well as reporting, auditing, and organizational capabilities. In the interest of transparency to the public, ICE is conducting this Privacy Impact Assessment (PIA) to assess the privacy risk of SharePoint as a matter tracking tool. In order to ensure that this method of matter tracking does not erode privacy protections, ICE has developed and implemented processes that give effect to the Fair Information Practice Principles (FIPPs) while improving office efficiency, records management, and exchange of information. Lastly, the appendices to this PIA delineate ICE SharePoint systems used for matter tracking, which will be updated as new systems are deployed or changes to current systems take place.
DHS/OBIM/PIA-005 Office of Biometric Identity Management (OBIM)-National Institute of Standards of Technology (NIST) Data Transfer
The U.S. Department of Homeland Security (DHS or the Department) Office of Biometric Identity Management (OBIM), through the Automated Biometric Identification System (IDENT), which will be replaced with the Homeland Advanced Recognition Technology System (HART), is the Congressionally designated lead provider of biometric identity services for the Department. The National Institute of Standards and Technology (NIST) is a non-regulatory federal agency within the U.S. Department of Commerce that promotes U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve quality of life. DHS and NIST, in support of efforts to increase the accuracy of OBIM’s biometric matching, entered into an Interagency Agreement (IAA or Agreement) for research, development, testing, and evaluation activities.
DHS/TSA/PIA-052 Checkpoint Information Management Web Application
The Transportation Security Administration (TSA) performs a wide variety of transportation security functions, including, among others, the physical screening of transportation passengers and transportation sector workers. The traveling public often notices transportation security functions at TSA airport security checkpoints, but they also occur at other locations such as airport gates, airport worker sterile area access points, and national security events. To promote efficiency and uniformity in the reporting of incidents, TSA has developed a web application accessible from TSA-issued devices, the Checkpoint Information Management (CIM) Web Application, to permit the electronic submission of incident reports.
DHS/ALL/PIA-072 National Vetting Center (NVC)
Through National Security Presidential Memorandum (NSPM)-9, the President has mandated the Federal Government improve the manner in which executive departments and agencies (agencies) coordinate and use intelligence and other information to identify individuals who present a threat to national security, border security, homeland security, or public safety in accordance with their existing legal authorities and all applicable policy protections. To achieve this mandate, the President directed the establishment of the National Vetting Center (NVC) within the Department of Homeland Security (DHS), with the purpose of coordinating agency vetting efforts to locate and use relevant intelligence and law enforcement information to identify individuals who may present a threat to the homeland.