Sponsored by the Office of Small and Disadvantaged Business Utilization, Vendor Outreach Sessions (VOS's) are a series of pre-arranged 15-minute appointments with Small Business Specialists from DHS components, plus several prime contractors who currently have contracts with DHS. These sessions provide the small business community opportunities to discuss their capabilities and to learn more about doing business with DHS. We maintain a listing of scheduled Vendor Outreach Sessions that includes the dates companies may schedule appointments for specific sessions.
The next Vendor Outreach Session (VOS) will be held on Thursday, March 28, 2019 from 9 a.m - 12 p.m. Registration will begin on Thursday, March 21, 2019 at 12 p.m (Eastern time). Please read the instructions carefully as the sessions fill quickly. NOTE: These sessions are open to all Women-Owned Small Businesses only.
Please read all information on this page carefully before scheduling appointments. If you require additional information, please contact us regarding Vendor Outreach Sessions at firstname.lastname@example.org.
Scheduled participants from DHS include representatives from DHS Headquarters Office of Procurement Operations, the U.S. Coast Guard, the U.S. Secret Service, Customs and Border Protection, Immigration and Customs Enforcement, the Transportation Security Administration, the Federal Emergency Management Agency, and the Science & Technology Directorate’s Small Business Innovative Research Program.
Additionally, several large business prime contractors will be on hand to discuss subcontracting opportunities, as well as mentor-protégé relationships.
Scheduling a Vendor Outreach Session
All requests for appointments are handled via an electronic appointment scheduling system at https://vos.mybusinessmatches.com (If this link does not take you to the scheduling site, copy and paste it into your browser’s address bar). You must first create a profile in the system.
The appointment scheduling opens at 12:00 p.m. Eastern Standard Time on the designated day. The system is timed to the clock at the Naval Observatory. Be advised that appointments fill very quickly (generally within minutes after the scheduling system opens). You will be competing with other vendors accessing the system simultaneously via the Internet.
In the scheduling system, you will be able to select appointment times with specific DHS components and large prime contractors. You may request to speak with up to three counselors. If you successfully make an appointment, the confirmation is set as soon as you click on the schedule button. You will receive a pop-up header that says Your Meeting is Confirmed. No additional e-mail is sent at this time. You can further confirm that you have successfully scheduled appointments by reviewing your user dashboard in the section entitled My Schedule with options to either See My Schedule or Print My Schedule. To expedite check-in at the VOS, bring your printed schedule with you. If you do not receive a header that says Your Meeting is Confirmed, nor if you are unable to see scheduled appointments when you click on My Schedule, you do not have an appointment.
To schedule appointments follow these steps:
- Complete a profile in the electronic appointment scheduling system at https://vos.mybusinessmatches.com.
- Once you have completed the profile, review the list of counselors (component Small Business Specialists and Large Primes) at https://vos.mybusinessmatches.com/#monthlyresearch and determine which counselors you wish to meet with for further information.
- At the designated time for scheduling appointments, log-in to the DHS VOS Electronic Scheduling System at https://vos.mybusinessmatches.com with the e‑mail and password that you used at the time the profile was created; click on the red button titled Schedule Appointments; select appointment times with DHS Components and Large Primes for that specific VOS.
Location and Important Logistics for Vendor Outreach Sessions
Homeland Security Acquisition Institute (HSAI)
90 K. Street NE, Suite 1200
Washington, DC 20002
Metro accessible via the Union Station and NOMA stops. Parking is available in nearby garages to include the building where the Vendor Outreach Session is held.
To enter the 90 K Street building, as a non-federal employee, you must have a government issued photo identification card. We submit the names of all visitors to building security 48 hours prior to visiting 90 K Street, therefore, last-minute substitutes will not be permitted to enter the building. You will be security screened so plan on arriving at least 15 minutes before your appointment. You must be present and seated at your scheduled meeting time to guarantee your appointment. We regret that we are unable to maintain a "wait list" or accept "walk-ins."
Due to space limitations, no more than two representatives from each company may attend a firm's scheduled Vendor Outreach Session appointment. Appointments are limited to 15 minutes each to maximize opportunities for all vendors. The first appointment starts promptly at 9:00 a.m., with the last appointment beginning at 12:00 noon. There is a break in appointments from 10:15 am - 10:30 am. We must limit the number of scheduled appointments per company to no more than three per session.. We also request that you do not schedule an appointment if you have met with a DHS organizational element in the two-month period prior to a session.
If the Federal Government in the Washington, D.C. area is closed or on a delayed opening, Vendor Outreach Sessions are cancelled. Before you visit, please check the operating status on www.opm.gov/status.
Tips for a Successful Vendor Outreach Session
- Review the small business Frequently Asked Questions and Marketing Tips.
- Review the Department's Forecast of Contracting Opportunities.
- Visit FedBizOpps for a current list of requirements valued at $25,000 or more.
- Come prepared to discuss how your company can help the department or its components meet their specific mission needs.