DHS employs various cloud-based services and employee collaboration tools to promote efficiency and improve content management and employee communication across the enterprise. DHS cloud-based services and tools are used by the Department and departmental programs that do not have other content tracking systems to more effectively and efficiently manage the receipt, creation, assignment, tracking, and storage of agency matters. DHS is conducting this Privacy Impact Assessment (PIA) because cloud-based content management solutions and employee collaboration tools collect, use, store, and disseminate personally identifiable information (PII) and sensitive PII (SPII). This PIA replaces two previous DHS PIAs: DHS/ALL/PIA-023 DHS IdeaFactory (January 21, 2010) and DHS/ALL/PIA-037 DHS SharePoint and Collaboration Sites (March 22, 2011).
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