U.S. Citizenship and Immigration Services (USCIS) uses Data Streaming Services as intermediary messengers to effectively and efficiently move data among USCIS systems in near real-time. The use of these services allows USCIS to transport data without the technical and administrative burden usually placed on the operating systems. USCIS is publishing this Privacy Impact Assessment (PIA) to evaluate the privacy risks and mitigations associated with the transport of personally identifiable information (PII) using these services.

The Department of Homeland Security (DHS) Office of Chief Information Officer (OCIO) maintains the Homeland Security Information Network (HSIN). HSIN is designed to facilitate the secure integration and interoperability of information-sharing resources among federal, state, local, tribal, private-sector, and other non-governmental stakeholders involved in identifying and preventing terrorism, as well as undertaking incident management activities. This Privacy Impact Assessment (PIA) Update documents how OCIO has established information sharing relationships through a new centralized application called HSIN Exchange to provide authorized individuals access to: (1) securely create, send, and receive requests for information (RFI); and (2) “opt-in” to receive messages and emergency notifications called Flash Alerts, thereby streamlining these communications. This PIA Update also documents that OCIO now maintains HSIN; it was previously maintained by the Office of Operations Coordination and Planning, now known as the Office of Operations Coordination (OPS). May 2017

The Department of Homeland Security (DHS) Insider Threat Program (ITP) was established as a department-wide effort to manage insider threat matters within DHS. In January 2017, the Secretary of Homeland Security expanded the DHS ITP beyond the protection of classified systems and information to include all threats to the Department posed by individuals who have or had authorized access to DHS facilities, information, equipment, networks, or systems. The DHS ITP is submitting this Privacy Impact Assessment (PIA) for the Department Headquarters (HQ) pilot and initial operational capability of the LiveSafe Platform. The LiveSafe Platform is a mobile application that will allow DHS mobile phone holders to use their DHS-issued mobile phone to report tips to the DHS ITP. The enterprise platform enables two-way, real-time interactions via location tagged text1 and phone communications, as well as a scalable mass notification service. All tips go to a dashboard that is reviewed by the ITP for determination of further action. The application requires user personally identifiable information (PII) to establish an account and maintains communications that are made through the program.

The DHS Privacy Office publishes an Annual Report to Congress, covering the time period July 1 thru June 30.

U.S. Customs and Border Protection (CBP) is tasked with determining the admissibility of all individuals seeking admission into the United States. For non-immigrants seeking admission into the United States, CBP is automating the collection of information from visa-exempt citizens of Canada, Palau, Federated States of Micronesia, and the Republic of the Marshall Islands who are eligible to apply for temporary and permanent waivers of inadmissibility through the creation of the Electronic Secured Adjudication Forms Environment (e-SAFE). CBP is conducting this Privacy Impact Assessment (PIA) because waiver applicants will now be able to submit information electronically as part of the waiver application process, and because CBP collects, maintains, and disseminates personally identifiable information to vet inadmissible non-immigrants applying for a waiver.

This fifth annual report provides assessments of activities conducted under Executive Orders 13636 and 13691 during fiscal year 2017. The scope of the report is limited to those activities with a privacy or civil liberties impact that are new or substantially changed since the fiscal year 2016 reporting cycle.

November 2018

July 8, 2015. The Department of Homeland Security (DHS) United States Citizenship and Immigration Services (USCIS) is the custodian of the Alien File (A-File) and stores inactive files at the National Records Center (NRC). USCIS, Customs and Border Protection (CBP), and Immigration and Customs Enforcement (ICE) use A-Files in the course of performing their mission and may request A-File content from USCIS NRC.

U.S. Citizenship and Immigration Services (USCIS) developed the Standard Management Analysis Reporting Tool (SMART) to create and compile reports pertaining to immigrant and nonimmigrant benefits. SMART creates reports by temporarily retrieving information from USCIS source systems, which have either aggregate or individual data. USCIS conducted this Privacy Impact Assessment (PIA) to discuss the privacy risks and mitigations associated with replicating and temporarily retaining personally identifiable information (PII) in SMART to create reports.

Report 2019-01 of the DHS Data Privacy and Integrity Advisory Committee on Privacy Recommendations in Connection with the Use of Facial Recognition Technology.

This policy Instruction: