DHS/ICE/PIA-043 SharePoint Matter Tracking Systems

ICE uses SharePoint as a matter tracking solution, allowing ICE program offices that do not have other matter tracking systems to more effectively manage the receipt, creation, assignment, tracking, and archiving of agency matters. The ICE SharePoint environment provides offices the ability to quickly and electronically meet their matter tracking business needs through the use of document, workflow, form, and records management as well as reporting, auditing, and organizational capabilities. In the interest of transparency to the public, ICE is conducting this Privacy Impact Assessment (PIA) to assess the privacy risk of SharePoint as a matter tracking tool. In order to ensure that this method of matter tracking does not erode privacy protections, ICE has developed and implemented processes that give effect to the Fair Information Practice Principles (FIPPs) while improving office efficiency, records management, and exchange of information. Lastly, the appendices to this PIA delineate ICE SharePoint systems used for matter tracking, which will be updated as new systems are deployed or changes to current systems take place. July 2015

Appendix Updated:  March 2024