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Privacy

The DHS Privacy Office is responsible for evaluating the Department programs, systems, and initiatives for potential privacy impacts, and providing strategies to reduce the privacy impact.

  • DHS/FEMA/PIA-053 Electronic Document and Records Management System (EDRMS)

    The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) Federal Insurance and Mitigation Administration (FIMA) owns and operates the Electronic Document and Records Management System (EDRMS). FIMA uses EDRMS for document management and record management. FIMA also uses EDRMS for conversion of paper documents to an electronic format in compliance with the National Archives and Records Administration (NARA) requirements, Office of Management and Budget (OMB) management of Federal records guidance and regulations, and Executive Directives. EDRMS is used as central storage of FIMA documents that are electronically scanned and that are not stored in other FIMA information technology (IT) systems.

  • NVC Governance Board Charter

    Charter of the National Vetting Governance Board, established pursuant to National Security Presidential Memorandum-9, "Optimizing the Use of Federal Government Information in Support of the National Vetting Enterprise," dated February 6, 2018.

  • DHS/FEMA/PIA-057 Individuals and Households Program Equity Analysis

    The Federal Emergency Management Agency (FEMA), Office of Response and Recovery (ORR), Individual Assistance (IA) Division will manage the Individuals and Households Program (IHP) Equity Analysis project. The purpose of this project is to collect and analyze information from FEMA applicants to ensure the equitable and impartial distribution of supplies, processing of applications, and performance of other relief and assistance activities, in accordance with section 308(a) of the Stafford Act, which prohibits discrimination on grounds of race, color, religion, nationality, sex, age, disability, English proficiency, or economic status.

  • DHS/ALL/PIA 043 Office of the Chief Human Capital Officer Talent Acquisition

    Talent Acquisition is a Federal Human Capital Business Function whereby federal agencies establish internal programs and procedures for attracting, recruiting, assessing, and selecting employees with the right skills and competencies in accordance with federal merit system principles. DHS is conducting this Privacy Impact Assessment (PIA), which updates and replaces the previous DHS Hiring and On-Boarding PIA, because the systems that support Talent Acquisition collect, use, store, and transmit personally identifiable information (PII) and sensitive personally identifiable information (SPII).

  • DHS/ALL/PIA-076 Data Management Hub

    The Department of Homeland Security (DHS) Office of Intelligence and Analysis (I&A) manages data on behalf of DHS Components when there is a need to share that data with the Intelligence Community (IC) and other national security partners or to support DHS mission use cases and applications using a secure data environment. The Data Management Hub (or “Data Hub”) is a set of technical components that facilitates the storage, enrichment, tagging, and movement of DHS and partner data by I&A on the classified network fabric. The goal of the Data Hub is to provide a single authoritative data store of datasets in order to reduce data duplication and improve the authorized usage of data for data-sharing and analysis.

  • Retired PIAs

    ICE Retired PIAs

  • DHS/FEMA/PIA-056 Administered Disaster Case Management Program

    The U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Office of Response and Recovery (ORR), Individual Assistance (IA) Division provides FEMA-administered Disaster Case Management pursuant to Section 426 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. § 5189d (Stafford Act). Through FEMA-administered Disaster Case Management (DCM), FEMA supplements existing services provided by state and local organizations following a disaster to adequately meet the disaster-caused unmet needs of survivors.

  • DHS/USCIS/PIA-083 USCIS Enterprise Collaboration Network

    The U.S. Department of Homeland Security (DHS), U.S. Citizenship and Immigration (USCIS) uses SharePoint-as-a-Service (SharePoint), commonly referred to throughout the agency as the Enterprise Collaboration Network (ECN), a web browser-based collaboration and document management platform from Microsoft. The USCIS ECN is a secure space for USCIS employees to create, manage, and share documents using customizable tools and services to eliminate additional investments in duplicative collaborative technologies. The USCIS ECN supports secure agency-wide collaboration and communication by connecting separate USCIS Program Offices and Directorates located in various geographic areas through the use of a common platform. USCIS is conducting this Privacy Impact Assessment (PIA) to assess the privacy risks to the personally identifiable information (PII) collected, used, maintained, and disseminated on the USCIS ECN.

  • DHS/ALL/PIA-094 Migrant Protection Protocols (MPP) Case Request System

    The Migrant Protection Protocols (MPP) program is a United States (U.S.) government program initiated in January 2019 pursuant to Section 235(b)(2)(C) of the Immigration and Nationality Act (INA). Under MPP, the United States returns certain citizens and non-Mexican nationals to Mexico while their U.S. removal proceedings are pending. The MPP Case Request System provides an avenue for individuals to initiate a review of their enrollment in MPP if they believe they should not be included in the program.

  • DHS/ICE/PIA-043 SharePoint Matter Tracking Systems

    ICE uses SharePoint as a matter tracking solution, allowing ICE program offices that do not have other matter tracking systems to more effectively manage the receipt, creation, assignment, tracking, and archiving of agency matters. The ICE SharePoint environment provides offices the ability to quickly and electronically meet their matter tracking business needs through the use of document, workflow, form, and records management as well as reporting, auditing, and organizational capabilities. In the interest of transparency to the public, ICE is conducting this Privacy Impact Assessment (PIA) to assess the privacy risk of SharePoint as a matter tracking tool. In order to ensure that this method of matter tracking does not erode privacy protections, ICE has developed and implemented processes that give effect to the Fair Information Practice Principles (FIPPs) while improving office efficiency, records management, and exchange of information. Lastly, the appendices to this PIA delineate ICE SharePoint systems used for matter tracking, which will be updated as new systems are deployed or changes to current systems take place.